Event Coordination For Your Day 🥂

The perfect day starts with the perfect plan and design. That's where we come in.

event planning services starting at $3,500*

Day of coordination services are available for events in North Carolina, Georgia, Virginia, Maryland, and beyond.

How it works...

1 Fill out our questionnaire

Our questionnaire is an easy, low-stress way to get to know your special day. Please fill it out as best as possible.

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2 Chat with our industry award winning coordinators

You'll schedule time with your dedicated coordinator; We'll answer all your questions and finalize the finer details of your day of package (This is when we can get a vibe for each other - Having a special spark with your coordinator is important).

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3 Leave the rest to us - That's the point

Sit back, relax, and watch as your guests make memories they'll cherish for years. This is going to be fun!

day of coordination services starting at $3,500*

What you get with

our services

Planning Meetings

After our initial call, we'll get you set up with the resources to stay organized during your planning journey. This makes it easier for us to swoop in 30-60 days before and pick up where you left off. We'll be chatting regularly in those last 30 days (remember when we said we like to vibe with our clients? Yeah, this is why).

Caroline + Ian

Rehearsal Coordination

Planning to rehearse the night before? We'd highly recommend it, if not - You don't realize how difficult it is for some people to walk (ehem, groomsman Travis who can't remember his spot in line to save his life). Don't you worry, we've done this a time or two and corral cats in our sleep.

vendor management

Management Of All Vendors Onsite

It's a pain in the a** to keep all 15+ vendors organized while trying to stay calm, manage family, and look your best (gotta keep that h&mu in tact). We're queens at keeping it all together on your behalf.


Day Of Timeline

I don't want to say we're timeline masters, but we're kind of timeline masters (it's an art to stay on time while making everyone feel relaxed). 30 days out, we get straight to work to make sure all gaps are filled and to get the troops of vendors in line. 

Caroline + Ian

Day Of  Setup & Teardown

We make sure we know the setup/breakdown plan in advance so we can come in guns ablazing.

Caroline + Ian

Complete Ownership

Listen, this may be a weird thing to guarantee but we will be obsessed with your day. We study the timeline, double/triple check anything in question, and problem solve in the moment to make sure nothing gets in the way of your wedding bliss.

Our clients love us, and that's not coming from us

⭐️⭐️⭐️⭐️⭐️ 5/5 rating from Google reviews

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Why choose Chickadee?

We're seasoned, creative event professionals, insanely detail-oriented, and passionate about creating memories for you and your guests.

Combined, our team of coordinators, and all-around "get it done-rs"  have helped hundreds of events, large and small, go off without a hitch.

Plus, we're just fun to be around.

There are no snooty vibes here, just high-quality event-planning goodness.

Caroline Hoyt

 Caroline Hoyt - CEO & Head Coordinator

Event Coordination Services

Choose what works for your needs

Day of Coordination (30 days)

$3,500 starts at
  • Weekly Calls (starting 30 days out)
  • Unlimited Email Coordination
  • 2 In-Person Meetings
  • Rehearsal Coordination
  • Vendor Contract Management
  • Detailed Timeline Development
  • Full Day of Coordination

Day of Coordination (60 days)

$4,250 starts at
  • + Weekly Calls (starting 60 days out)
  • Unlimited Email Coordination
  • + 4 In-Person Meetings
  • Rehearsal Coordination
  • Vendor Contract Management
  • Detailed Timeline Development
  • Full Day of Coordination

All event coordination service quotes are custom to your day's needs. Schedule a call to chat with our team so we can get closer to an accurate estimate for your day.

Have more event planning services questions?

Send us a message today we'd love to answer all your event planning questions.

Ready to get the party started?

We're confident our creative team can help your day be a resounding success!

Caroline + Ian